NORTHWOODS ASSOCIATION OF REALTORS® & GREATER NORTHWOODS MULTIPLE LISTING SERVICE

MULTIPLE LISTING SERVICE COORDINATOR

IDENTIFICATION:
Job Title: MLS COORDINATOR
Status: Full Time / Exempt, Starting ~March 2025
Reports to: GNMLS Board & Association Executive

Please email your resume including address, phone, education, work history & relevant skills/qualifications by Monday 2/10/2025 to staff@northwoodsrealtors.org - attention of NWAR President Tom Bird.
Applicants will be contacted ASAP by Association Executive Matt Seegert to advise whether selected by Board of Directors for an interview.

POSITION SUMMARY: NWAR is seeking a motivated, self-directed and technically skilled individual with real estate experience who is comfortable working in a fast-paced environment. Training will be provided by our retiring MLS Coordinator who anticipates retirement in mid-2025. About NWAR & GNMLS: https://northwoodsrealtors.org/about-us/
The MLS Coordinator is responsible for handling operational issues and providing support for the MLS system while ensuring accuracy and usefulness for members.
ESSENTIAL FUNCTIONS:
• Responsible for management of the daily activities and operations of GNMLS
• Provides keen oversight of the MLS system used by 700+ REALTORS
• Possesses strong knowledge of GNMLS policies and compliance procedures
• Develops training materials and conducts MLS training for new subscribers
• Prepares and sends monthly billing to Participants and collects/records MLS payments (Quickbooks desktop)
• Provides MLS technical and phone support for GNMLS products and systems
• Manages data exchange with GNMLS firms, their website hosts and others who receive GNMLS datafeeds
• Reviews and revises MLS policies and governing documents
• Prepares monthly meeting agendas for MLS Board and communicates to leadership and Participants
• Co-hosts NWAR/GNMLS events & classes – often fast-paced & occasional heavy lifting
• Assists Finance Committee in preparing annual NWAR & GNMLS budgets
• Writes content as needed for NWAR/GNMLS monthly newsletter
• Stays informed of technology trends and NAR policy changes, providing useful guidance to MLS leadership
• All other duties as assigned by the GNMLS Board of Directors or Association Executive
QUALIFICATIONS:
• Proficient in technology including MS Office suite, Quickbooks desktop, cloud storage and online platforms
• Prefer 1+ years’ experience in real estate industry with use of MLS software
• Self-learner, motivated worker and effective multi-tasker
• “Problem solver” at a minimum, but “Problem foreseer & preventer” strongly preferred
• Extremely organized and detail-oriented
• Exceptional customer service and support skills
• Excellent written and verbal communication skills
• Business Acumen: Fulfills strategic goals, orients toward profitability, understands implications of decisions
• Able to resolve assigned tasks often with little or no guidance
• Seeks guidance as needed; best done right first time than redoing after wasting time
• Works well with people of varying personalities and philosophies
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
• Ability to walk, stand, and sit for long periods of time
• Viewing screens and paperwork for long periods of time while remaining attentive
• Must be able to lift and carry supplies weighing up to 50 pounds
• Position may require bending, leaning, kneeling, and walking
• Ability to speak and write concisely to effectively communicate
• Visual and auditory ability to respond to critical situations and act swiftly in urgent situations
EMPLOYMENT DETAILS, COMPENSATION & BENEFITS:
• Full-time salaried exempt position
• Starting salary $50,000+ depending on qualifications
• Semi-flexible hours from 8a-5p weekdays with occasional evenings and weekends
• Potential for hybrid work from home options at employer’s discretion
• Time off: 68 holiday hours (7 full + 3 half-day), 32 personal hours, 40 vacation hours after 180 days, 80 hours after 1 year, up to 50% vacation carryover
• Wellness benefit toward health care / HSA